Privacy Policy

This Website Privacy Policy (“Privacy Policy”) and any additional policies linked below explain how we collect, use, protect, and treat your personal information and user data. The Website is operated by Rapids Orthodontics (“Company” “we” or “us” or “our”) at https://rapidsorthodontics.com (“Website”).

This Privacy Policy covers only information and data collected or processed through the Website and not any other information or data collected or processed by third parties that provide products and services on the Website (“Service Providers”) or affiliated organizations (“Affiliates”), third-party web pages or websites, products, or services to which we link that do not display a direct link to this Privacy Policy. We are not responsible for the content or privacy practices of other websites, or online or mobile services. By using our Website, you signify your consent to the data practices described in this Privacy Policy.

In addition to this Privacy Policy, the Website and its Services fully comply with our organization’s Notice of Privacy Practices as required by the Health Insurance Portability & Accountability Act of 1996 (HIPAA).

I. Information We Collect

The information we collect about you includes:

A. Personally Identifiable Information

Our Website and our Service Providers only collect personally identifiable information (“PII”) with your consent. Collection of PII occurs if you register for an appointment on the Website, subscribe to a newsletter, tweet to us, or use other features and resources on the Website. You may visit our site anonymously, but that may prevent you from engaging in certain Website features or services. The PII we may collect includes the following:

  • First name
  • Last name
  • Telephone number
  • Email address
  • Date of birth
  • Caller ID information (if available)

B. Non-Personally Identifiable Information

Our Website and Service Providers and Affiliates may collect non-personally identifiable (anonymous) information (“Non-PII”) from visitors. Non-PII cannot identify a specific individual unless combined with Personally Identifiable Information. Examples of Non-PII that may be collected by the Website or required to provide the Services, include:

  • ZIP code
  • City
  • State
  • Cookies

“Cookies” are short computer codes known as cookies, web beacons, and other technologies that collect Non-PII and are stored on your browser when you visit our Website or share Website content through a social media account. The following are examples of Non-PII third party service providers collect with cookies:

  • Browser type and operating system
  • Date and time of visit
  • Referring web page
  • Links that connected you to the Website
  • IP address
  • Mobile device ID
  • Medical/dental condition or symptoms

C. California Online Personal Privacy Act Disclosures

1.  We or our Service Providers and Affiliates may drop a Cookie on the browser of Website visitors. We do this to continue to market our Services to you after you leave our Website. The Website does not employ technology to override the privacy settings in your web browser.

2. Our Service Providers and Affiliates may track Website visitors across multiple websites to retarget Website visitors to continue to market our Services to prospective patients after they leave our site. Users logged in to social media programs may be tracked by Service Providers and Affiliates who track such users across multiple websites and who may disregard the privacy settings in your web browsers.

D. Canadian and European Union Users

We do not intend to collect PII from Canadian and European Union users. If you are from the European Union or Canada, do not provide us with PII, use our Services, or the Website. If we learn that we collected PII from a user from the European Union or Canada, we will promptly delete that information.

E. Children

We do not intend to collect PII from children under 13. If you are under the age of 13, do not provide us with PII, use our Services, or the Website. If we learn that we collected PII from a child under 13, we will promptly delete that information.

F. Information about You from Other Sources

We and our Affiliates and Service Providers may collect personal information about you on the Website and from other sources, including commercially available sources. All the information we collect about you may be combined to personalize your experience, provide you and our clients with Services, to improve our Website and Services, to provide relevant advertising to users, and for other marketing efforts.

II. How We Use Your Information

Non-PII that we or our Service Providers and Affiliates collect is used to improve marketing and sales efforts, better connect Website visitors with services/providers, and connect services/providers with potential patients. If you elect to provide PII, we may utilize such data to better connect you with appropriate services/providers.

A. Visitors Who Request Services via the Website

Visitors who volunteer PII on our Website consent to be contacted by us, dental practice representatives, or a Service Provider or Affiliate. A Service Provider or Affiliate may contact you by telephone and may, among other things, verify your self-reported PII and interest in services or speaking with a dental practice or dental provider. We may contact you by telephone even if you have opted in to the National Do Not Call list, or any State Do Not Call list.

IF YOU DO NOT CONSENT TO BEING CALLED BY A REPRESENTATIVE OF THE COMPANY OR ITS AFFILIATES, DO NOT ENTER YOUR PII INTO FORMS ON OUR WEBSITE.

If you do not wish to be contacted again by a representative of the Company or its Affiliates with respect to your inquiry, you should specifically request that the representative not contact you again. Please note that we may maintain the PII you provided whether or not you elect to use the Services.

B. Mobile Visitors and Click-to-Call Services

Mobile users who initiate calls by clicking on a telephone number on a mobile Website consent to contacting a representative of the Company or its Affiliates to verify your PII and connect you with appropriate service/provider.

C. Email Communications and Promotional Offers

If you sign up for one or more of our newsletters, you may receive email communications from us. We may send you email, contact you, or engage you in other communication mediums that relates to your use of the Website and Services. If, at any time, you do not wish to receive email communications about the Website or our newsletters, please use the “UNSUBSCRIBE” link at the bottom of our email.

D. Aggregate or Anonymous Information

We may share Non-PII with Service Providers, Affiliates and other third parties.

E. With Consent

Except as set forth above, you will be notified when PII may be shared with third parties, and will be able to prevent the sharing of this information.

III. How We Protect and Retain Your Information

We take security measures to protect against unauthorized access to or unauthorized alteration, disclosure, or destruction of data. These include secure firewalls and encryption, internal reviews of our data collection, storage and processing practices, and security measures, as well as physical security measures to guard against unauthorized access to systems. If we retain PII on our systems, we restrict access to PII to employees, contractors, affiliates and agents who need to know that information in order to operate, develop, or improve our Website and Services.

IV. How to Control and Correct Your Information

We or our Service Providers and Affiliates may retarget users who view https://rapidsorthodontics.com. You may elect not to provide user data to our Service Providers by following the opt-out procedures set forth below, but our Website and/or some of our Services may not work properly.

A. Learn More about Cookies, Web Beacons, and Other Technologies

You can accept or decline Cookies. Most browsers automatically accept cookies. To learn more about cookies, including how to refuse cookies on your computer by adjusting web browser settings, follow these links:

B. How to Control Collection of Your PII Online
1. Social Media

We may engage with you on third-party social media sites like Facebook, if you engage with us. By doing so, you “opt in” to sharing your content with us. Be aware that such content (PII, images, captions, and comments, etc.) that you submit (upload, post, comment, share, “like”, etc.) to third-party social media sites (including any of our message boards or tweets) is publicly visible, not private, and cannot be considered private PII. To manage social media notifications you receive, correct or delete your PII, or adjust your privacy settings, access the profile section of your social media accounts and follow the directions there. To learn more about social media privacy settings, follow these links:

2. Service Providers

We work with various Service Providers and Affiliates who may use cookies, web beacons, and similar technologies to collect user data. We are not responsible for our Service Providers’ and Affiliates’ privacy practices. Please click on the links below to review the privacy policies of our Service Providers and Affiliates:

C. Correcting Your Personal Information

If you have any questions about accessing or updating information we have on file about you, please contact the Company directly.

D. Your California Privacy Rights

Under California Civil Code Section 1798.83, California residents who have an established business relationship with us have the right to request that we provide certain information regarding the disclosure of their personal information to third parties for their direct marketing purposes during the immediately preceding calendar year. You may contact the Company directly to request such information.

By using our Website, you signify your consent to the data practices described in this Privacy Policy.

V. Revisions to the Privacy Policy

Please be aware that our Privacy Policy may be changed by updating this page. If we collect personal information or data from or about you, we will use it according to the Privacy Policy in effect at the time the data is gathered. This Privacy Policy, together with any Website Terms of Use, contains the entire agreement between you and Company with respect to the Website and any services provided by the Website. You should review this Privacy Policy periodically to ensure you are in agreement with any updates or changes. Your continued use of our website following any changes will mean you accept such changes.